SPEP Meeting Agenda 2016

The Annual SPEP Business meeting will be held on Friday, October 21, 2016, 5:45-7:15. The 2016 SPEP Business Meeting agenda is posted here.

The agenda includes two proposals put forward for consideration by SPEP member Noëlle McAfee. These two proposals are also attached below.


  1. There shall be a nominating committee of five to present to the membership a slate of candidates for open positions on the executive committee, which will include at least one candidate for co-director and three to four candidates for each at-large position. The nominating committee will prepare its slate after soliciting names from the executive committee (which may recommend up to two candidates per position), from the standing committees, and from the membership through the website and by email. It will ensure that (i) any candidate for co-director has appropriate experience and institutional support, (ii) that there will be gender parity on the committee, and (iii) that current areas of research in the organization are adequately represented. It will submit the slate to the Secretary-Treasurer no later than two months before elections are to be held. Other nominations may be made from the floor of a business meeting.
  2. No member of the nominating committee may simultaneously be a member of the executive committee.
  3. The committee shall consist of the most recently retired co-director, who shall act as chair, and four members, two of whom shall be elected each year for two-year terms. Current nominating committee members may not serve a consecutive term.
  4. Each year the chair of the nominating committee shall compile a slate of candidates for the two open positions on the nominating committee.The slate shall consist of no fewer than seven candidates for the two open positions. (That’s seven in all, not seven per position.) Of these, the executive committee may nominate up to three candidates; the nominating committee may nominate up to two candidates; and the remaining candidates should come from the floor of the business meeting or by email to the Secretary-Treasurer or chair of the nominating committee at least two months in advance of elections. Nominations may not be closed until seven names have been placed in nomination. In preparing the ballot, the chair may solicit nominations from the membership and the standing committees and shall remove the names of any former chair of the nominating committee and any nominee who has previously served on the committee for a total of four years or more. Until nominations are closed by the chair, all those who have been nominated by SPEP members, who are themselves members of SPEP in good standing, will be placed on the ballot.
  5. Election to the committee will take place through a rank ordering of the full slate of seven or more candidates. All candidates may provide a brief statement to be included in the election materials. If the top two candidates do not receive a combined total of at least 60% of the votes, there will be a runoff election among the top four candidates.


Beginning in 2017, voting on bylaws amendments and elections to SPEP offices shall be conducted electronically. Whenever a vote to fill an elected office falls short of a majority, a run-off election will be held.